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Old 11-19-2006, 09:46 AM   #1
Resbum
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Default SubieFest II USEFUL Suggestions

First and Foremost - Thank You to all the people that made SubieFest happen.

Moderator's- Please don't let this thread turn into a bitch session.

Poster's- Let's try to help out all the people that made this happen. These events don't just magically happen perfectly the first or even the tenth time.

So with that said. Let's give them constructive input to make future events even better. Keep your post short and sweet. In as few words as possible, list what could be done to improve the future SubieFests. Also, just as importantly, what was right this time.

1- Food Vendors - I think this is a given. You have to remember they drop a mess load of $$$ into food before the event. If things flop they write that $$$ off. With the huge turn out, I don't think there will be any trouble getting vendor's in the future.

2- Sponsor's and Parts Vendor's - You can bet there are ALOT of businesses out there who will never again underestimate a Suby owner.

3- Entrance - Although it was very impressive to see that many Suby's backed up waiting to get in, it was kinda a pain. Again, I don't think anyone had an idea of the number of people who would show up.

4- Suggestion - Swap Meet - Every successful car meet, show and event I've been to over 25 years had an area where people could bring their parts to swap, trade, buy and sell stuff with other people.

My two cents worth. Hope it helps. Resbum
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Last edited by Resbum; 11-19-2006 at 10:02 AM. Reason: piss poor spelling
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Old 11-19-2006, 11:25 AM   #2
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I posted this in to another thread first, but it probably is more appropriate to post it here:

Thanks to everyone that came out. There were quite a few vendors caught off guard when 1300+ of you showed up. It was awesome.

In defense of the vendors: When I set the date for November, I didn't plan on one thing... Most of the vendors has just spent the previous month preparing for SEMA Show. Subiefest was at the end of a very LONG month for all of them.

The track incident took all our attention for the better half of the afternoon. I'm disappointed about both the drags and the project car shootouts getting cancelled. The lack of food was a serious snafu on the part of the track facilities managment. They have no excuse for that. We definately learned a few things this time around and many of them can be resolved with a change in venue (Portland has 3 check-in gates, we're going to do a special lane for advance ticket purchases at the next one, for example.)

Orginizationally, we'll have a more thorough plan of action for Subifest II, and we wont rely solely on the racetrack to provide entertainment (for you ADD types out there ). Subaru is already on board, and we've invited all the Time Attack competitors to return to PIR. It will be bigger and better.

One thing we're considering after yesterday -- and we need to check with the track to see if it can be accomodated -- is to have a test and tune with instructors available on the day prior to Subiefest II, so everyone can get some track time. Then run the Time Attack as an invite-only feature on Saturday. This, and many other items are already under consideration. I also agree that the required mod list is more extreme than we really need at an enthusiast event like this. Personally, I'd like to see EVERY Subaru that attends enter in the car show next time.

Anyhow, I'm going to now take a couple much needed days off to spend with my family. Thanks again to everyone for coming out!

Cheers,

Ryan Douthit
Subiesport Magazine
ryan@subiesport.com

== We'll monitor this thread for other, constructive and useful ideas. ==
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Old 11-19-2006, 11:45 AM   #3
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Well as one who has help organizes shows before, I think Ryan did a GREAT job for his first show. If we can keep that criticism to only positive, I know he will make the next one even better. Looking at the timing of the event, I wonder if late Spring or early Summer won't work out better.
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Old 11-19-2006, 11:58 AM   #4
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I think the event went well. Yeah being backed up to get in was fun but it at the same time just kinda took a while. Heres my two cents worth of suggestions:

Autograph sessions???- So ken block was there. Im totally new to rally sports and so the name ken block was foriegn to me untill I talked to my friends who said he was in the X games. Perhaps I was to nervous or intimidated to ask for an autograph but if your gonna have celebs or big time people maybe a specific table where they are at would be an awesome addition to subiefest.

Better Adveritsing - I wasnt sure on how much you guys had in the budget but advertisements are a must. I saw the page on subiesport and herd a few things on the radio but even some comemrcials are ads on the newspaper or something would be useful.

Raffles - Loved teh raffle Idea except my ticket was in the car. I didnt know u guys were raffeling stuff off using our ticket stubs so at the gate maybe someone can say hang on to your ticket.

Timeing - Is 8:00 in the morning really reasonable? I know there was a few caravans from out of state and waking up at 5am and driving to meet the 8:00 show time can make for an exhausting day.

Overall I loved subiefest. Despite the accident to kendrick's car i still had a blast. It was my first time to see Rally X, and Auto X, and it blows my mind to see the subaru community get together like this.
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Old 11-19-2006, 01:51 PM   #5
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Originally Posted by eboarder2020 View Post
Raffles - Loved teh raffle Idea except my ticket was in the car. I didnt know u guys were raffeling stuff off using our ticket stubs so at the gate maybe someone can say hang on to your ticket.
uhm... yes, the people at the gate told me to keep my ticket for the raffle...
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Old 11-19-2006, 01:56 PM   #6
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Need to add: Food vendors, more part vendors, and indeed about the autograph sessions. Also, it's true about the ticket stubs thing with the raffle, And when I went to see the rallyx I walked, left my stub in the car, and they wouldn't let me back in!!!! I even asked them to walk with me to my car to get it!! they NEEED to have bracelets next time! With the # on there, that would make things SOO much easier.
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Old 11-19-2006, 02:03 PM   #7
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My only complaint is that there wasn't enough stuff to do the whole time. After Alec's crash, there was about 30 minutes of "zomgwtf is going on" and then we walked around aimlessly (we had already looked at every car in the show) for about 2 hours.

Also, we were told at the gate that the raffle would be at 12 and one at 4 (when we were at the gate). It was announced over the loud speaker at 1 that we should go to the trophy tent. We waited by the trophy tent for a while and then said screw it. We drove to Jack in the Box and ate (took about an hour total), just as we were getting back, the raffles were going.

So, I guess I'm just trying to say there was a little misinformation going on, and I'd like to see that fixed as well.
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Old 11-19-2006, 02:13 PM   #8
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I posted this else where, but,
how about having it in the summer months and not the rainy season? We got lucky yesterday, but the whole event could have been a washout, along with all the track events.
That could have been a real disappointment, everybody stood around in the rain, hungry, trying to keep their cars clean. With no shelter and nothing else to do.
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Old 11-19-2006, 02:22 PM   #9
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I know I'm repeating stuff, but oh well.

Food - We need food. Whether it be vendors, or people bringing their BBQ's and grilling up hamburgers and hotdogs for everyone. It was hard to keep track of people because so many people kept leaving to get food.

Ticket sellers @ the gate - Make sure they have a till with lots of change in it. I ended up paying $8 to get in because the lady didn't have any change. All I had was 35 cents in change, $1 bills, $10 bills, and $20 bills.
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Old 11-19-2006, 02:28 PM   #10
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Quote:
Originally Posted by Amanda Moen View Post
I know I'm repeating stuff, but oh well.

Food - We need food. Whether it be vendors, or people bringing their BBQ's and grilling up hamburgers and hotdogs for everyone. It was hard to keep track of people because so many people kept leaving to get food.

Ticket sellers @ the gate - Make sure they have a till with lots of change in it. I ended up paying $8 to get in because the lady didn't have any change. All I had was 35 cents in change, $1 bills, $10 bills, and $20 bills.
part of that you can blame on the venue again. it was supposed to be staffed by pacific raceways.
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Old 11-19-2006, 02:42 PM   #11
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We could also use the rally drivers to raise some money for charity with fun runs that cost, for example 20$ around the rally x course, I pretty sure most folks would donate to fly around the course.
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Old 11-19-2006, 03:11 PM   #12
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We could also use the rally drivers to raise some money for charity with fun runs that cost, for example 20$ around the rally x course, I pretty sure most folks would donate to fly around the course.
20 is pretty cheap to drive in car with a pro and I think it was $20 to race your own car around the course, but yea that would be nice too, but 20 is a bit cheap, maybe $50 or even $100. I would pay $20 in a heartbeat to drive shotgun in a rallyxcar
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Old 11-19-2006, 08:15 PM   #13
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Just to add a bit more: I read the dissapointed thread (3rd page) And it talked about how they wont rely soley on the track for entertainment at SubieFest2, I totally agree, how about some DJs? Perhaps a stage with models, and outta towners like Phil and Ken could be seen. Stuff like that to make things a bit more interesting, but still PG or PG13 (noticed a few little kids with there parents)
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Old 11-19-2006, 08:29 PM   #14
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Quote:
Originally Posted by kirkeemonster View Post
Just to add a bit more: I read the dissapointed thread (3rd page) And it talked about how they wont rely soley on the track for entertainment at SubieFest2, I totally agree, how about some DJs? Perhaps a stage with models, and outta towners like Phil and Ken could be seen. Stuff like that to make things a bit more interesting, but still PG or PG13 (noticed a few little kids with there parents)
That scared me at first... I was like uhhh... I don't know about that. Scantly clad women and families?! Good call on the PG. Best to keep it "Family Friendly".
On another note, I ended up leaving shortly after I got there... partially because I felt like there was nothing to do. Constructively, I agree with others for the most part: Food vendors, I think Vendor alley could have been improved ie. more vendors, I just feel like there could have been more. Next year I'm sure will be much better.

Oh yeah... and the old lady that sold me my ticket owes me freakin' $0.50 too! I swear... if they made everyone pay an extra 50 cents... they better have been sharing the profits.
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Old 11-19-2006, 08:45 PM   #15
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I agree with a stage and music, but I would rather see a live local band than scantily clad women pole dancing to trance. Keep that stuff at HIN where it belongs, IMO.

But yeah, more stuff to do would have been nice. Showing up late (around 1045am) actually made for a fine day, but had I showed up when gates opened, I would have left a lot earlier.

How about pulling the rally cars off the trailers and having photo ops in the cars with helmets on, etc.

Why not a dealer sponsor with the Subaru 07 model line up to check out, ask questions.

+1 on food vendors
+1 on the swap meet idea, I would have actually had a few things to sell there.
+1 on ride alongs for cash
+1 on more vendors

I had a good time overall, but like anything, always room for improvement. Thanks to Ryan and everyone involved who put this together!
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Old 11-19-2006, 08:55 PM   #16
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Although I wasn't able to make it...

I wish that there was more accessible info on the show. The website didn't give ANY info on certain things until like a week before the show.
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Old 11-19-2006, 09:05 PM   #17
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It's good to see everyone keeping positive and coming up with great ideas. I don't think there is anything i can say that everyone else hasn't already. +1 for all the suggestions. I know it will be much better at Subiefest II in April. Better timing (not right after SEMA), warmer weather, and of course a 1000+ Subie lovers. Now its us washington people's turn to make the drive over the border. Can't wait to mark my calendar with an official date.
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Old 11-19-2006, 10:14 PM   #18
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I'd say keep it in the dry months... If is planned in an if month, and it rains, not only will there be more likly chance of ppl loosing control on the track, but its not easy to get 1000+ people covered from the elements, let alone try and hold a car show with hope hoods ect...
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Old 11-19-2006, 10:16 PM   #19
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I comment on 3 things that got lightly mentioned and I'll add two more.

The show being in November is a -1 for me. Though it gave me and my fiancee a reason to wear our Bugeye mafia hoodies(Subiefest was on our 1 year anniverary and yes my baby's a trooper for going to Subiefest on our special day!) no one (even in Seattle!) likes to walk around ALL DAY in the rain and mud. That is about 98% of the days in Seattle AND Portland this time of year and we totally lucked out to have the weather we did. Walking through the mud and trying to take pictures with a wet lensed $2000 digital camera is no fun which is what would have happened if the show was 24hrs later. Even our "HOT" days around here(I'm org from the Columbia basin area where 110+ is common) are not too discouraging to anyone except the occasional Eskimo and the track conditions would be safer for the cars and drivers!

Secondly the 8am opening is a little early IMO. Yes I know that in November that gave you about 8 hours of daylight to work with(another +1 for a earlier scheduled date). We got there @ 12.30 so we could watch the hot laps and project car shootouts, see the carshow and double take at the winners, catch a little rallycross, and so she could make some ride along passes to leartn the ropes and then her first solo passes dragracing. With the layout of the road course I figured all of the time attack that would be viewable was the front stretch AKA the dragstrip and my g/f has not caught onto the time attack craze yet(she wanted to know where the drifters were as I was telling her about the RWD conversions that are becoming popular for Subies) so we decided that a 12pm arrival would maximize our day (ie less traffic since we were coming from Bothell and after previously dealing with the swarm of traffic @ Pinks!). So basically we got to see very little of what we came for (I know the decision was made by track staff).

+1 for more cars in the carshow. There were some extremely nice cars in the parking lot(see my pics in the appropriate thread) and there were people even stopping to ask us about our lightly modified bugeye wagon. I took nearly as many pics of cars in the lot as I did in the show area.

Now the untouched points.

I say -1 to having the show in Portland. No offense to the Oregon dwellers, but that makes a hell of a trip requiring either a 4am departure time or an overnight stay to make a trip from Seattle or points north or east with a 8am start time. I would venture an educated guess that there are at least 5x's more cars(let alone population) from Seattle to Spokane to Vancouver BC than from Portland to Roseburg to Bend and a lot of us would be less likely to make that run IMO. Is PIR still an 1/8th mile strip? Another -1 if so for me. Pacific Raceways has an ambitious improvement plan underway and I think maybe with some open discussion with all involved parties the problems encountered yesterday could be rectified.

Next how about some SOLO next year? I think that a lot of the participants and spectators would be willing to go cone racing on asphalt instead of ripping off lip kits and throwing dirt and rocks with the 40 series on their Volks. I enjoyed watching the rallycross but I think SOLO would provide more active participants and there was plenty of room in the staging lanes and pro pit areas.

Also I'd like to say -1 to the guy about my age(35) with the wife and kids who admonished me for having "such an obnoxious car" and "promoting a bad image for the Subaru community" because of my "loud exhaust" after leaving the main lot to go park near the rallycross next to him. I have an uninstalled catless up and down pipe which I am still negotiating on with my fiancee about installing, but the only things currently not stock powertrain-wise are the "t-fitting mod" and the HKS Titanium Catback exhaust. Since the speedlimit @ the track is 15mph I don't feel like I was "on the pipe" to an excessive amount even in 1st and it was a car show/track day not a sunday school campout.

I still had a good time, so don't get me wrong, and I will still plan to attend next year and might even enter the car show
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Old 11-19-2006, 10:25 PM   #20
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First of all, nice meeting you Resbum at the Rest Area on our way up from Southern Oregon. I only got to meet you for a couple seconds and caravaned up about 30 miles north until you got in front of us and was on your way to World One I believe. We were the only 2 93-01 imprezas in the group

I thought this event was a success overall. It gave everyone who spent many days organizing this event a learning experience and since this was its first event, I'm sure it will become more organized throughout its future Subiefests. Despite my rally tire clearance issues and changing tires back and forth, I had a great time running with my street tires. On my way home, I had to stop at Les Shawb to get some rocks out between the tire and rim, but what can you say? I misjudged a bump on the course!

It would have been sweet if the location of parking would be similar to the Wicked Big Subaru Meet on the Eastcoast with all Subarus lined up in columns and rows with a crane of some kind to take a picture.


With the time frame, It would have been better if the Rallyx happend about an hour after Time Attack. That way there would have been an announcement stating that there would be rallyx happening 1 hour from now with some of the professionals followed by the locals. This might have increased the number of spectators. Also, the rallyx organizers would have had a chance to watch the Time Attack as well. Just my opinion.

Also Thanks to Ryan from Subiesport, Paul Eklund from Get-Primitive, Armin in charge of the car show, Pacific Speed Way, and all Vendors for making this happen. Thanks.

Seeya all at Subiefest II!

Bryan
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Old 11-19-2006, 10:38 PM   #21
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I say +1 for PIR, just based on the fact that it is set up a lot better for these types of events than Pacific is. Bigger parking lot, better entrance, much better track, and MUCH better veiwing of the track for spectators. I was dissapointed that Pacific didn't have any way of getting to the center of the track to veiw the back stretch. I went to the speed world challenge at PIR and they handled that crowd with ease (there was also the Porsche Club of America meet at the same time with an additional 100+ cars) I think an Auto-x course would be do-able there as well, and the front stretch is a 1/4 mile track. Overall I thought it was pretty decent for being the first one and was worth the 5 hour trip from Eugene.
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Old 11-19-2006, 10:50 PM   #22
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1-have a mic and speakers so you can hear what’s going on.
2- When there not using the mic play some music through it so you have so type of back ground noise when your checking things out.
3- Like someone said earlier have a swap meet, that’s a way to keep people doing things.
4- food- I’ve had the food at pir and I’ve never been impressed with it. I would try and bring in some outside venders in. I think when you do this the food quality is better, just make sure their not going to gouge us.
5-this was my first time at a time attack so I really didn’t know what to expect. Watching them do the practice laps was fun. Because there was always some car to watch, But when it came time for the event it was kinda boring because all you had was one car on the track… yes I know it’s a time trial but still I was kinda board in-between seeing the car go by.
6- have a race section with Subaru’s on the track racing ?
7- See if any vendors would do a tech sections.. Have sessions planed thought out the day on different things.
8- Have it so people can pay 25 dollars to do 5 laps during lunch time. When none of the big events are running. What you do is have a pace car lead everyone around the course at a fast but safe speed. No passing or reckless driving. This will give anyone who hasn’t been on the track to experience how the tracks laid out. I did this at a motorcycle race a few years back. Nothing bad happened to anyone, just be safe and not be stupid on the track.
9 try to plan motor sports events at different times. Can’t watch two things at the same time and if you’re participating in one you cant watch the other ones.
10 I don’t have a race car, nor will i drive my car to its limits on a race track. But it would be nice to be able to pay and go out and do a few hot laps as a co-driver in a real race car.

Just my 2 cents
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Old 11-19-2006, 10:55 PM   #23
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caravan of subarus on that track would have been pretty sweet. Possibly in two to three rows. That would enable a great picture and have everyone participate!
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Old 11-19-2006, 11:11 PM   #24
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Yeah, i had proposed the idea, how awesome it would have been to get all the cars on the track, and film everyone doing a single lap at like 5mph, would have beeen an awesome addition to the DVD... i understand that would have been impossible tho, for legal reasons... But next Fest, def need an organized photo shoot... the parking structer for Pacific made it really hard to capture 1/2 of the cars in 1 shot.
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Old 11-19-2006, 11:30 PM   #25
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Quote:
Originally Posted by QuikWgn View Post
I comment on 3 things that got lightly mentioned and I'll add two more.

The show being in November is a -1 for me. Though it gave me and my fiancee a reason to wear our Bugeye mafia hoodies(Subiefest was on our 1 year anniverary and yes my baby's a trooper for going to Subiefest on our special day!) no one (even in Seattle!) likes to walk around ALL DAY in the rain and mud.

mine sure wasnt a trooper (ditched subiefest to show how "considerate" I was of OUR one year anniversary...)
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