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Old 10-09-2000, 08:34 AM   #1
tulit
Scooby Specialist
 
Member#: 338
Join Date: Sep 1999
Chapter/Region: E. Canada
Location: Toronto
Vehicle:
09 STi
White

Post Alberta Members - PLEASE READ

These are the new proposals for disolving the Calgary club and making it an Alberta club. Comments/etc appreciated.

-----Original Message-----
From: owner-test@rzsoft.com [maimailto:Owner-test@rzsoft.com]On Behalf Of Warren Milton
Sent: Monday, October 09, 2000 12:26 AM
To: rsclub@rzsoft.com
Subject: [RS] A Proposal


I have a proposal to run by all of you: Since we have so many members in Edmonton and out of Calgary, why don't we restructure into a club for all of Alberta, and then have calgary and edmonton and anywhere else chapters with their own activities and leaders, and then have meets for the Alberta Club somewhere like red deer every 2 months or something, with track events and autocross meets and whatnot as the opportunity arises. Sound like a good idea to anyone else here?

Warren

**********REPLY************

There were plans to do that.

I think its a good idea, but a few things need to happen first :

a) SOMONE has to work on the webpage. It looks like crap and hasn't been updated for like months.
b) We need to change it from Impreza club to Subaru club
c) We need SPONSORS. We'll need someone to go talk the dealers, shops, etc. to try and land us some deals.
d) We need to put in a yearly membership fee. Wont be very much (like $10-$15). This can be used to pay for the domain name (something like albertasubaruclub.com) or similar. Find a sponsor would pay off peoples fees basically (from the money they will save)
e) We need a leader in Edmonton, but not separate chapters/meets/etc. We should do everything together, alternating locations between Edmonton, Red Deer and Calgary. Having 4 person meets isn't much use. I think we should aim for 10+ people/cars at each meet. Look at the Quebec, Ontario and BC meets! They have like a thousand cars.

f) We need flyers at the dealers. We need to talk to dealers about putting flyers there. There's going to be lots more Imprezas on the road as soon as the WRX comes out. That's the best place to find new members - right when they buy the car.

We'll go back to try and find new members for the executive again.

i) president - me
ii) events coord - daven
iii) promotions (webpage) - ??????????
iv) recruiting (flyers, etc.) - ?????????
v) sponsor (get sponsors) - ?????????
vi) edmonton leader - ??????????

I will post this message on the I-CLUB as well for non members to see too.
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Old 10-09-2000, 08:55 PM   #2
markus
Scooby Specialist
 
Member#: 438
Join Date: Oct 1999
Chapter/Region: W. Canada
Location: St. Albert, AB, Canada
Vehicle:
2004 STi
White on Gold

Post

I will volunteer for Edmonton Leader.

Tilit,

Give me a call sometime on my cell during normal buisiness hours (800-414-2314) and we can discuss some of the ideas you guys have. I will coordinate with folks up here.

Cheers,
Mark

[This message has been edited by markus (edited October 09, 2000).]
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Old 10-11-2000, 02:39 PM   #3
tulit
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Member#: 338
Join Date: Sep 1999
Chapter/Region: E. Canada
Location: Toronto
Vehicle:
09 STi
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Post

TTT
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Old 10-11-2000, 03:12 PM   #4
tulit
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Member#: 338
Join Date: Sep 1999
Chapter/Region: E. Canada
Location: Toronto
Vehicle:
09 STi
White

Post

Hi guys.

Some more news on the restructure of the club (PLEASE READ THIS COMPLETE
EMAIL - VERY IMPORTANT INFORMATION).

#1 - Mark is now the Edmonton coordinator. We will sort things out shortly
as to who is taking care of what now.

#2 - We need to change the name of the club to something that doesn't
include the word "SUBARU" (see #4 why). Suggestions?

#3 - Warren is taking over the web page. Anyone that wants things
added/changed/etc. need to contact him, and not me.

#4 - I have been talking to Robin @ the Ottawa club. If we plan on doing
any events as a club, we need to incorporate the club. Reason being, if
anything happens, the organizers of the club can be held liable (unless the
incorporation takes place). I (and others on exec) don't want to be sued!
;-) What this means is that it will take a few months to incorporate and
will cost several hundred dollars. In addition, it will then necessitate
the need to do income tax for the club every year/etc. I have the following
two sites from Robin :
http://strategis.ic.gc.ca/sc_mrksv/c.../homepage.html http://strategis.ic.gc.ca/sc_mrksv/c...engdoc/7f.html

Im hoping we have a lawyer & accountant in the group, but I don't think we
do.....

#5 - We still don't have a promotions person or a sponsorship coordinator.
C'mon guys - lets get involved!

#6 - No one has commented on yearly club fee's. What would be the
reasonable maximum everyone would pay? As you can see, we won't be able to
offer free membership anymore due to the above situations. There are no
fee's for out of province members (i.e. Jens,Foz) or guest members (i.e.
Shawn)

#7 - Deciding on a domain name - once we figure out the new club name, we
will need to decide upon a domain name for the website. Once again, any
suggestions?


************************************************** **************************
**
******************IMPORTANT*********************** **************************
**
************************************************** **************************
**
#8 - New member registry.

My records of all the members in the club is quite sketchy at best. I am
missing a lot of information from some of you.

What I need **EVERYONE** to do is email the following information to
registry@rzsoft.com :

Your Name :
Your Email :
Phone Num : (xxx) xxx-xxxx
Cell Num : (xxx) xxx-xxxx
Street :
Address
City :
Province :
Postal Code :
ICQ Number :
Car Model : (i.e. 2.5 RS Coupe)
Car Year :
Color :
Homepage :
DOB (option):
Sex (M/F) :

Info will be kept confidential, but like I said, I need this from EVERYONE.


I will be working with Warren to put a similar form on the webpage for new
members.
************************************************** **************************
**

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Old 10-11-2000, 03:26 PM   #5
Keenan
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Member#: 2277
Join Date: Sep 2000
Location: Edmonton, Alberta, Canada
Vehicle:
2001 Impreza 2.5RS
Sedona Red Pearl

Smile

I don't own a Subaru, although I plan on purchasing one in a month or two if all goes well. I work for a Calgary based Chartered Accountancy partnership and if I decide to join the club (assuming I buy my Subaru), I may be able to help out with the financial statements / income tax side of things. Do realize that if you incorporate, the major costs are really at the start as there are the legal fees, incorporation documents, minutes, directors, acts, etc. that must be set up. If you require an audit for the club (some companies do, depending on what acts / legislation you fall under) then there will be an annual cost there as well. As for liability insurance, just to give you an idea, a not-for-profit organization I just completed the audit for pays directors' insurance of $1,500 per annum for $2M of coverage.

You will need a membership base large enough to support those annual costs or else the membership fees will be prohibitively expensive and the benefits of the club may not outweigh that cost. Anyway, I could probably ramble on but what I intended to mention was that I am a public accountant, hopefully CA someday, who might be able to lend a hand. I will keep reading the board and see what goes on.

Cheers,

Keenan
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Old 10-11-2000, 05:24 PM   #6
markus
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Member#: 438
Join Date: Oct 1999
Chapter/Region: W. Canada
Location: St. Albert, AB, Canada
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2004 STi
White on Gold

Post

Keenan,

We're all here hoping you make the right decision and buy a Subie

Cheers,
MB
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Old 10-11-2000, 09:07 PM   #7
Robin2
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Member#: 390
Join Date: Oct 1999
Chapter/Region: E. Canada
Location: Ottawa, Ontario, Canada
Vehicle:
2011 WRX sedan
Plasma Blue

Post

Guys...

Some insight... The non-profit incorporation is the way to go... I did myself with no legal help. Industry canada is very helpful when it come to non-profit incorporation. What takes time is doing the bylaws but use the example (very very helpful).

I cost our club $200 to incorporate.

For the Subaru name, we hit the glitch with our first incorporation name as "National Capital Subaru Club" but Fuji Heavy industries owns the world wide trademark for Subaru and nothing could be done... but our official incorporation name is NCSC-CSCN.inc

You'll see when you do the name search....

Hope this helps....

Robin
National Capital Subaru CLub
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Old 10-11-2000, 09:59 PM   #8
Keenan
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Member#: 2277
Join Date: Sep 2000
Location: Edmonton, Alberta, Canada
Vehicle:
2001 Impreza 2.5RS
Sedona Red Pearl

Post

It may be cheap to incorporate but under the non-profit regulations, an audit is required:

"AUDITOR Appointment - The by-laws must indicate that the members will appoint an auditor at each annual meeting.

The requirements regarding who can be licensed to render an audit opinion may vary from province to province. However, the auditor may not be a director, officer or employee of the corporation or of an affiliated corporation, or associated with that director, officer or employee, unless all of the members have consented.

Reporting - The by-laws must indicate that the auditor will audit the accounts of the corporation and make a report to the members at the annual meeting.

An auditor must audit the annual financial statements of the corporation and report to the members at the annual general meeting on whether these financial statement are fairly presented in accordance with generally accepted accounting principles.

It is important to be aware of the fact that the Canada Corporations Act does not permit a waiver of audit."

This isn't to say an audit will be expensive but I wanted to point out that from my experience I have never seen a non-profit that was not audited so I see no way around that. I am not saying it will cost a lot of money to have it done but you must consider these factors. Consider doing up an annual budget of expected costs and working capital necessary to start up the club. Then, based on the estimated costs of running the club and the estimated number of members you can determine what would be a breakeven membership price. Just some more food for thought.

Later,

Keenan
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Old 10-11-2000, 10:07 PM   #9
Keenan
Scooby Specialist
 
Member#: 2277
Join Date: Sep 2000
Location: Edmonton, Alberta, Canada
Vehicle:
2001 Impreza 2.5RS
Sedona Red Pearl

Smile

That post is from the sample bylaws on the second of the previously prepared links.

Just some additional food for thought. As the directors of the Corporation, you have a responsibility to the members for the management and stewardship of corporate assets and in doing so an audit is a good way to have an independent opinion on the financial statements of the Corporation. One other point of note, Corporate year ends that end after Dec. 31, 1999 are required to file their tax returns using what is known as the General Index of Financial Information (GIFI). The GIFI is in essence, a bunch of numbers that are coded to relate to certain items on the financial statements so Canada Customs and Revenue Agency (CCRA) can review tax returns more quickly. Unless you plan to purchase this software to prepare the tax return (likely quite costly, I don't know for sure as the firm pays for it) that is another service an accountant can provide for you.

Sorry if my comments are not quite as structured as they should be but I just thought I would share some thoughts with you all as its better to have those issues raised now rather than later.

Adios,

Keenan
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Old 10-11-2000, 10:24 PM   #10
markus
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Member#: 438
Join Date: Oct 1999
Chapter/Region: W. Canada
Location: St. Albert, AB, Canada
Vehicle:
2004 STi
White on Gold

Post

Oh Keenan,

You want that Subie BADLY don't you???
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Old 10-12-2000, 08:58 PM   #11
tulit
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Member#: 338
Join Date: Sep 1999
Chapter/Region: E. Canada
Location: Toronto
Vehicle:
09 STi
White

Post

Keenan, you seem to know a tonne about this. Awesome!

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